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Document governance for Microsoft 365

Never worry about the document that goes out wrong again

Missing disclaimers, outdated legal footers, rogue templates, offers retyped from scratch — Kameleon is the control plane inside Word, PowerPoint, Excel, Outlook and Teams that ends all of it at the source. Govern every template centrally and let documents build themselves from your ERP and CRM data. One update in the Hub reaches every employee, instantly.

Book a demo →

Kameleon Hub

Single source of truth

In production at

M365 nativeEntra ID SSOEU-hostedGDPR

Governance. Automation. Communication. Choose your path

Govern

Own the templates. Kill the chaos.

One hub for every template, clause and brand asset. Update once — every employee is on the latest version, on every surface. And because structure is governed, the templates are AI-ready too.

For brand, IT and information management

See how governance works Automate

Stop retyping. Start generating.

Offers, contracts and reports built automatically from your ERP and CRM data — inside the Word your team already uses.

For sales, operations and process owners

See how automation works Communicate

Every email. One company.

Centrally managed Outlook signatures, email templates and mandatory legal blocks — per entity, role and region.

For communications and marketing

See how it works

Document lifecycle starts at Creation

One root cause. One fix.

When document structure, brand, clauses and metadata are off at creation, every later phase just makes the mistake harder to fix — and AI doesn't fix it, it reproduces it faster and at greater scale. Creation is the only phase where the problem can be prevented instead of managed. That is where Kameleon enforces the rules.

01
Kameleon enforces here
Creation
Structured from day one
02
Capture
Nothing retrofitted
03
Store
Cleaner, fewer versions
04
Process
Consistent for automation & AI
05
Deliver
On-brand, audit-ready

Lifecycle phases and figures: Gartner, Evaluating AI for Document Management, Jan 2026.

Governance at Creation

One control plane, enforced inside every Microsoft 365 app.

Governance and automation only work where documents are actually made. Both are built into the apps your people already have open — an employee picks a template and gets the right structure, brand, clauses and metadata automatically, with customer, project and pricing data pulled straight from your business systems.

Control plane

Kameleon Hub

The admin control plane: roles and delegation for Legal, Brand, HR and IT, versioning and approval, group-based distribution by unit or region, and publishing to your Asset Library, Office, Outlook and Teams.

Office

Word · PowerPoint · Excel

Create documents from templates with standard content, up to date brand and metadata.

WPX

Outlook

Signatures & disclaimers

Signatures and email creation from templates, with mandatory legal blocks per legal entity.

Anna Virtanen

Head of Legal · Acme Nordic Oy

This message may contain confidential…

Teams

Inside Teams channels

Templates and document management operating right where the work happens.

REST API

Connect anything

Wire Kameleon into any system or AI agent via our REST API.

POST /v1/documents
{
  "template": "nda-fi",
  "brand": "acme",
  "data": { … }
}

+ AI, safely

AI writes inside your governance guardrails.

Copilot and other assistants already generate at will — the challenge is control. Kameleon supplies the guardrails: approved structures, required fields and legal blocks — so AI-drafted documents come out compliant, on-brand and audit-ready. Gartner finds only 14% of organizations are confident their content is AI-ready — governance at creation is how you get there.

What changes

Governance that scales with your business.

Less risk carried in outgoing files. Far less maintenance work for IT and marketing. Hours instead of days spent assembling offers and reports by hand. A company that looks and reads like one company across every office, entity and channel — even as it grows.

−90%: IT template workload
1 update: Reaches every employee, instantly
0: Rogue template copies in circulation

Pricing

Governance platform + optional enforcement surfaces.

Start with Kameleon Hub + Content Tool (10 users included), add the surfaces you need — Office, Outlook, Teams — plus the REST API for document automation and managed service when you want it hands-off. From €349/mo.

See pricing→Request a quote

LIVE DEMO

Book an enterprise demo.

Live demo on our Kameleon tenant across Word, PowerPoint, Outlook and Teams — every feature, end to end. 30 minutes, no slides. Send us a template or brand asset ahead of time and we'll run it through live.

One governed source. Every document, every channel.

Or email comms@kameleon.app