SharePoint, a Teams channel or a shared drive can hand out template files. What none of them can do is keep the brand, structure, clauses and metadata inside those files coherent as your company changes. That's what Kameleon does — and it does it without forcing you to abandon what you already have.
An asset library stores finished files. Kameleon Hub is the single source of truth for what documents are built from — structure, brand, approved content and metadata, governed in one place.
Individual .dotx / .potx files
Reusable components: brand, structure, clauses, metadata
Open & re-save every file
Change once — propagates everywhere
Manually duplicated files
Auto-published from one governed source
Manual retyping by the author
Automatic per signed-in user
Read access on files only
Role-based per component, template and user group
One folder for everyone
Target templates to units, regions, roles — each user sees only what's relevant
Leave the app, go to SharePoint
Native inside Word, PowerPoint, Excel, Outlook, Teams
Whatever the author types
Enforced by document type — findable and classifiable
None — authors retype everything
Pull names, units, cost centers, legal entities from ERP/CRM automatically
Dark content — unstructured
Structured skeleton + metadata
Unstructured files, no brand guardrails
AI uses your governed content, brand and metadata — reliable, on-brand output every time
It IS the library
Yes — publishes governed templates back to your library and feeds AI agents
Every template is a single file. Change the logo, a disclaimer or a font and someone has to open — and re-save — hundreds of .dotx / .potx files, one by one.
Templates are composed of components: brand, structure, clauses, images and metadata. Update a component once in the hub and every template that uses it updates instantly. No mass re-authoring, no versioning drift.
Legal + Brand + Region + Language = hundreds of near-duplicate files that all need to be maintained in parallel. Nobody ever gets it fully right.
One template folder generates its permutations automatically. Publish a whole matrix — by unit, region or language — from a single governed source.
A file in SharePoint is the same for everyone. Users manually retype their name, title, unit, signature, correct legal block and cost center — every time.
The Office add-ins personalize documents automatically based on the signed-in user: identity, role, unit, region, language, signature and mandatory legal blocks. Zero manual cleanup.
Asset libraries handle read access on the file — not who is allowed to use which clause, which brand or which template variant. Governance stops at 'can open'.
Role-based delegation: Legal owns clauses, Brand owns visuals, HR owns onboarding docs, IT owns lifecycle. Users only see what they're entitled to author with.
Users live in Word, PowerPoint and Outlook — not SharePoint. Every trip to the library to grab a file is friction they route around by copying last month's document.
Native ribbon add-ins put governed templates, clauses and assets one click away inside the tools people already use. Compliance becomes the path of least resistance.
'Save As' names and folder placement are up to the author. Documents disappear the moment they're saved. Copilot has nothing structured to work with.
Naming, save-location and metadata are enforced by document type. Files land in the right SharePoint site with the right tags — findable, classifiable and Copilot-ready.
The biggest fear we hear is change management — moving people from "open the file from SharePoint" to "use the add-in." You don't have to force that on day one.
Kameleon can publish governed templates directly to your existing SharePoint / Microsoft Asset Library. Nothing changes for end users — but you finally get central template management, automatic updates and permutations behind the scenes. When teams are ready, roll out the add-ins where the real productivity gains live: personalization, clause libraries, signatures, Copilot-ready structure.
Kameleon manages templates centrally. Publish to your SharePoint / Microsoft Asset Library and feed your AI agents. Users notice nothing.
Turn on the Office add-ins for pilot teams — personalization, clauses, signatures, Excel templates.
Full rollout: enforced brand, metadata, AI-ready structure and group-based distribution across M365.
Run the numbers on maintenance time, drafting time and off-brand risk. Takes about a minute.
Send us one messy template folder. We'll show you the maintenance, personalization and metadata gap in a 30-minute live demo on our tenant.
One governed source. Every document, every channel.
Or email comms@kameleon.app
