Every employee is designing their own signature. Your customers can tell.
Centrally managed Outlook signatures, email templates and phrases — with mandatory legal blocks per legal entity, role and region. Set once, correct everywhere, updated in minutes.
This page is for you if you own the brand or communications, and every employee's Outlook signature, disclaimer and email template currently looks like a personal design decision.
- 1 edit
- Updates every employee's Outlook
- 100%
- Of emails carry the required legal block
- Day one
- New hires send correct email
From signature anarchy to one voice.
- 1
Design centrally.
Signatures, email templates and phrases defined once in the Kameleon Hub — with brand, imagery and campaign banners.
- 2
Distribute by group.
The right signature and legal block per legal entity, unit, role and region. New hires are correct on day one.
- 3
Update in minutes.
Campaign banner, legal change, rebrand — one edit in the Hub and every employee's Outlook is current. No tickets, no manual rounds.
Native Outlook add-in — no transport-rule hacks, signatures visible to the sender while writing.
What your inbox says about your company.
Before
Sales
Arial 12 · old logo · no disclaimer
Consulting
Calibri 10 · pink brand colour
Subsidiary
Image signature · wrong entity name
After
Sales · FI
Brand type · current logo · legal block
Consulting · SE
Local entity · Swedish disclaimer
Subsidiary
Own entity, same governed frame
Signatures are the most-seen brand asset you have. Every email is an impression.
- consistent signatures
- 100%
- updates everyone
- 1 edit
- missing legal disclaimers
- 0
How teams usually solve this
Do nothing
Nobody signs off on inconsistent email — it just accumulates. Until one message goes out without the disclaimer that was supposed to be mandatory.
Ask nicely + a Word instruction doc
A signature guideline nobody follows, audited never.
Transport-rule scripts
Appends after sending, breaks replies, invisible to the sender — and IT maintains the HTML by hand.
Kameleon
Governed signatures and templates in a native Outlook add-in, distributed by group, updated centrally in minutes.
Noticed this problem before anyone asked you to fix it?
Here's how to get the rest of the room to see it too.
Open the champion kit
Security, hosting and procurement answers, plus the numbers and references you will be asked for — collected in one place.
Open the champion kit →See a rollout plan
What a signature rollout across your organization actually looks like, week by week.
See the rollout plan →Talk to someone who's done it
A short call about how another company rolled this out — useful if you'll be asked 'has anyone else done this?'
Ask for a reference call →Signatures governed. This month.
Fixed-price quick start: we set up your signatures, legal blocks and first email templates for the whole organization — typically live in two weeks. The lowest-effort way to start with Kameleon.
Yksi lähde. Kaikki dokumentit, kaikki kanavat.
Tai sähköpostilla: comms@kameleon.app